Position Summary:
The Senior Pastor & Student Ministry Assistant provides needed support to the Senior Pastor and the Student Pastor and their ministries at Coggin Avenue Baptist Church.
Full Time / 40 hours per week
Most scheduled hours are Monday through Friday during the church’s business hours. Some work is required on Sundays to assist the Senior Pastor or outside standard hours to prepare for and during large events. Available outside regular hours for calendar or scheduling with the Pastors.
Reports to: Senior Pastor & Student Pastor
Primary Job Responsibilities
Senior Pastor Assistant:
- A key component in this postion is anticipating, preparing, and arranging schedules, supplies, resources, etc. to meet the needs of the Senior Pastor and his schedule.
- Arrange and keep a calendar for the Senior Pastor and provide notice to him about calendar items as requested. This calendar includes meetings with individual staff members, current and potential church members, etc. and coordination with his family’s personal calendar.
- Provide or facilitate communication between the Senior Pastor, the church staff, church members, and others as needed.
- Lead or assist in the planning, preparation, and accomplishment of events and holidays. The events include things like, staff trainings, church-wide events, community involvement events, etc. The holiday preparations include the Christmas schedule, decorations, and events; the Easter schedule, the Cross service, and supplies; Mother’s Day and Father’s Day recognitions.
- Facilitate the Senior Pastor’s card writing commitment. This mostly includes reserving time in his calendar and ensuring the cards get mailed.
- Prepare and publish the weekly newsletter. Set deadlines, coordinate with staff for information, and provide an attractive, accurate newsletter.
- Attend the weekly staff meetings. Take notes from these meetings to look for scheduling issues and to capture information to communicate to the church, the staff, communications people, and others as needed.
Student Ministry Assistant:
- Assist in implementing and organizing events, such as Heartbeat weekend, camps, and trips. Answer questions of students and parents about events. Assist in preparation and gathering of paperwork, materials, and food for events, trips, and classes as requested.
- Set up, track, and manage online registrations for events. Create graphics for registrations as needed. Manage payment of funds for events and trips. Communicate with participants and/or parents about funds due and deadlines.
- Enter students in church management software. Maintain rolls for 180 and Sunday School groups for accurate group and attendance information. Provide guest information to the Student Pastor and Jr. High Pastor weekly. Prepare yearbooks twice a year with accurate student and group information.
- Update the youth social media and in-house communications to promote and communicate with youth and with parents about youth events.
- Communicate with church’s communications people about events and registrations to be shown on Coggin’s website, newsletter, and slides.
- Attend intern meetings to have information about the student ministry’s plans. Follow up with actions resulting from these plans.
- Prepare weekly sermon slides for the Youth Pastor and Jr. High Pastor as needed.
- Other tasks as assigned to assist the Senior Pastor or the Student Ministry efforts.
Supervisory Responsibilities:
none - Assist with coordination of student ministry volunteers
Qualifications and Required Skills
- Organized and efficient to complete tasks or projects on time
- Good planning and project management skills to prepare and carry out church events and holiday recognitions
- Good people skills to communicate and interact with others
- High school diploma or GED equivalent required
- One year or more of related work experience preferred
- Experience using Microsoft Office products, particularly Word and Excel
- Ability to create and post information and pictures on social media needed
Character/Growing Character
- Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
- Punctuality / Dependability - Is at work and meetings on time; Ensures work responsibilities are covered when absent; Follows instructions; Responds to management direction; Follows through on commitments; Commits to long hours of work when necessary to reach goals.
- Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
- Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.
- Professionalism / Interpersonal Skills – Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Focuses on solving conflict, not blaming; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things. Accepts responsibility for own actions.
- Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; supports organization's goals and values; respects diversity.
